- ARTICLE I NAME AND OBJECTIVES
- ARTICLE II MEMBERSHIP CATEGORIES
- ARTICLE III PRIVILEGES & RESPONSIBILITIES OF MEMBERS
- ARTICLE IV OFFICERS
- ARTICLE V EXECUTIVE COUNCIL
- ARTICLE VI NOMINATING COMMITTEE
- ARTICLE VII APPOINTED STANDING COMMITTEES
- ARTICLE VIII OTHER COMMITTEES
- ARTICLE IX MEETINGS
- ARTICLE X FINANCE
- ARTICLE XI SEAL AND CERTIFICATE OF MEMBERSHIP
- ARTICLE XII RULES OF ORDER
- ARTICLE XIII AMENDMENTS
ARTICLE XIV RATIFICATION
ARTICLE I NAME AND OBJECTIVES
Section 1 The name of this organization shall be the Eastern Vascular Society.
Section 2 The Eastern Vascular Society shall be incorporated under the laws of the State of New Jersey.
Section 3 The Mission of the Society is to (1) enhance the ability to provide vascular care and serve disparate communities through a commitment to diversity and inclusion and (2) promote diversity and inclusion within the society in vascular surgery education, training, and research.
Section 4 The objectives of this organization are:
- To advance the art and science of vascular surgery.
- To provide an educational forum for physicians in the Eastern United States and Canada active in the field of vascular diseases.
- To improve the delivery to the public of health care for vascular diseases.
- To encourage research in the etiology, diagnosis and treatment of vascular diseases.
Section 5 Notwithstanding the foregoing, (a) no part of the Society’s net earnings or assets shall inure to the benefit of any member, director, officer, or other person, except that the Society shall be authorized and empowered to pay reasonable compensation for services rendered and to make other payments and distributions in furtherance of the purposes set forth above, and (b) the Society shall not carry on any activity not permitted to be carried on by an organization except from Federal income tax under Section 501(c)(6) of the Internal Revenue Code of 1954, as amended (the “Code”) or the corresponding provision of any future United States revenue statue.
ARTICLE II MEMBERSHIP CATEGORIES
Section 1 The Society shall consist of Active, Associate, Candidate, Senior and Honorary Members.
Section 2 Active members shall consist of surgeons and physicians engaged in an active practice dedicated to the diagnosis and treatment of vascular disease who have been elected to membership.
Section 3 Senior members shall consist of active members who reach age 65 or who have retired from the active practice of vascular surgery.
Section 4 Associate members shall be individuals who have demonstrated interest and dedication to the study and treatment of vascular diseases who are not surgeons or physicians.
Section 5 Honorary members shall be physicians of special eminence who have made outstanding contributions in the fields of vascular diseases.
Section 6 Candidate Members shall consist of medical students, surgery residents in ACGME or AOA accredited training programs or vascular surgery residents/fellows in ACGME or AOA -accredited programs, or those who are actively engaged in the practice of vascular surgery and are within the first 3 years following the successful completion of an ACGME or AOA accredited vascular training program.
Section 7 Qualification and election procedures for each category of membership are detailed in the bylaws.
ARTICLE III PRIVILEGES & RESPONSIBILITIES OF MEMBERS
Section 1 All members are required to adhere to ethical and moral standards of surgical and medical practice and of scientific research.
Section 2 All members are required to abide by the regulations of the Society as specified in the Constitution and Bylaws.
Section 3 Active Members
- Have the privilege of voting, holding office and membership on all committees.
- Are required to attend at least one meeting every three years unless an excused absence is granted by the Executive Council prior to the Annual Meeting. The member should attend at least one annual meeting following the excused absence.
- Are required to pay dues annually.
Section 4 Senior Members
Senior Members shall consist of Active Members who have retired from active practice. Members who meet this condition may submit a written request to the Secretary to transfer to Senior membership status. This request shall be acted upon by the Executive Council.
Section 5 Associate Members
- Shall not have the privilege of voting.
- May be members of Ad Hoc and Standing Committees, and may hold office.
- Are required to pay dues, at a reduced rate as determined by the Executive Council.
- Are not subject to meeting attendance requirements.
Section 6 Honorary Members
- Shall not have the privilege of voting, holding office or being a member of standing committees.
- May belong to Ad Hoc Committees.
- Are not required to pay dues or conform to meeting requirements.
- May, at their request, change to Active membership with the approval of the Membership Committee and the Executive Council.
- Presidential guest lecturers can be made Honorary Members at the discretion of the Executive Council.
Section 7 Candidate Members
- Shall have the privilege of holding membership on all committees.
- Shall not have the privilege of voting or holding office.
ARTICLE IV OFFICERS
Section 1 Officers of the Society shall consist of President, President Elect, Secretary, Treasurer, Recorder and 3 Councilors-at-Large.
Section 2 Officers shall be elected at the Annual Meeting by a simple majority of Active and Senior members present and voting.
Section 3 The terms of the Officers shall be:
Secretary—three years (eligible for reelection)
Treasurer—three years (eligible for reelection)
Recorder—three years (eligible for reelection)
Councilors-at-Large (3)—three years (one to retire and be replaced each year)
The terms of the Secretary, Treasurer and Recorder will be staggered, so that only one of these positions will be elected each year.
Section 4 The term year for Officers shall begin at the termination of the Annual Meeting and continue until the termination of the following Annual Meeting.
Section 5 The duties of office and procedures for nomination of the election are detailed in the bylaws.
Section 6 Archivist.
- Appointed officer(s) of the Society shall include an archivist.
- This office is to be appointed by the President. Individuals who have served as President are preferred for this position.
- There is no limit to the number of terms, which shall be for one year each.
ARTICLE V EXECUTIVE COUNCIL
Section 1 The Executive Council is the governing body of the Society.
Section 2 The Executive Council shall consist of the Officers of the Society, the three immediate Past-Presidents, and the Chairmen of the appointed Standing Committees (Membership, Constitution and Bylaws, Program, Issues, and Young Surgeons).
Section 3 The President of the Society is the Chief Executive Officer of the Executive Council.
Section 4 Procedures for the Executive Council are detailed in the Bylaws of the Society.
ARTICLE VI NOMINATING COMMITTEE
Section 1 Shall consist of the President and three immediate Past Presidents.
Section 2 Shall be chaired by the Senior of the Past Presidents.
ARTICLE VII APPOINTED STANDING COMMITTEES
Section 1 Appointed Standing Committees will consist of:
- Membership Committee
- Constitution and Bylaws Committee
- Program Committee
- Issues Committee
- Young Vascular Surgeons Committee which shall consist of six members including two co-chairs who will serve for three years.
- Development Committee will assist in fundraising for the Annual Meeting and other Society activities. It will consist of a chair and two members. Each member will have a 3 year term, and the most senior member will act as committee chair. The President and Treasurer will serve as ex-officio members.
- Diversity and Women in Vascular Surgery will promote diversity and inclusion within the Society and consist of a chair and four members, three members and a candidate member. The chair will also serve as an ex-officio member of the Membership Committee.
(1) The Committee of Diversity and Women in Vascular Surgery will promote diversity and inclusion within the society. Diversity historically has been a source of creativity and innovation. The Society has adopted diversity to be an essential part of its pursuit to achieve excellence and will enrich the society to accomplish its academic mission. The Society pledges to provide care to all parts of the community equitably through its commitment to diversity and inclusion. The Society is committed to recognize and nurture talent and achievement by supporting diversity and equal opportunity in the education, training, research as well as services, administration and imaginative activity. The Society will continue to pursue recruitment, retention and advancement of its members who are underrepresented.
- Community Physicians and Outreach Committee
- E-Communications Committee
Section 2 Each Committee, except for the Young Vascular Surgeons Committee, will consist of four members, each having a four-year term. The senior member on the Committee will serve as Chair.
Section 3 The President of the Society will appoint members to the Committees. A member of a committee who has not fulfilled his/her responsibilities as a member of the committee may be replaced at the discretion of the President.
Section 4 Each year one member of each Committee will retire to be replaced by a new member appointed by the President.
Section 5 The duties of the Committees are outlined in the Bylaws.
Section 6 In addition to committee membership outlined above, a candidate member shall be appointed to each of the standing committees for a two-year term. A candidate member’s appointment shall be contingent on the candidate attending the Annual Meeting for at least one of the two years during their term.
ARTICLE VIII OTHER COMMITTEES
Section 1 Ad Hoc Committees
- Other Committees may be appointed at the discretion of the President on an Ad Hoc basis to fulfill a needed function.
- The size, term, and Chair of these Committees will be at the discretion of the President.
Section 2 Audit Committee
- Shall be appointed by the President to audit the financial statement of the Treasurer at the Annual Meeting.
- Shall consist of two Active or Senior members not serving on the Executive Council.
ARTICLE IX MEETINGS
Section 1 Annual Meeting
- The Society shall have an Annual Meeting each year.
- The Executive Council shall determine the date and place of this meeting.
- The Annual Meeting shall consist of:
- A scientific-professional meeting
- A business meeting which shall be the forum for conducting the business of the Society involving the participation of the membership.
ARTICLE X FINANCE
Section 1 The Treasurer shall be the Chief Financial Officer of the Society.
Section 2 The Treasurer is responsible to the Executive Council for the conduct of financial affairs of the Society.
Section 3 Annual Dues
- Annual dues will be paid by Active and Associate members.
- The amounts of these dues will be determined by the Executive Council.
- Candidate, Senior and Honorary members are exempt from paying dues.
Section 4 Assessments may be levied by the Executive Council.
Section 5 Nonpayment of Dues
- A member of the Society shall be deemed delinquent if he is in arrears of dues.
- The delinquent member shall be notified of this fact by the Treasurer by certified letter.
- After one year of delinquency in payment of dues, the member may be dropped from membership by action of the Executive Council.
- A delinquent member may apply to the Executive Council for reinstatement with full privileges by action of the Executive Council upon payment of his arrears.
- Decisions regarding reinstatement are the responsibility of the Executive Council.
Section 6 Funds sufficient for the administration and conduct of offices and committees will be authorized by the Executive Council:
- The Officers and Chairmen of committees who receive such funds will report on their expenditures to the Executive Council.
- Funds may be distributed to members as individuals only as reimbursement for expenses authorized by the Executive Council.
ARTICLE XI SEAL AND CERTIFICATE OF MEMBERSHIP
Section 1 The Society shall have a distinct seal as well as a certificate of membership.
Section 2 Every member shall receive a certificate of membership signed by the President and Secretary.
Section 3 Members who are dropped from membership by disciplinary action of the Executive Council shall be required to return their certificates to the Executive Council.
ARTICLE XII RULES OF ORDER
The deliberations of the Society shall be governed by parliamentary usage as contained in Robert’s Rules of Order when not in conflict with this Constitution and its Bylaws.
ARTICLE XIII AMENDMENTS
Section 1 This Constitution may be amended at the Annual Meeting by a two- thirds affirmative vote of members present and voting.
Section 2 Proposed amendments must be made in writing and signed by three Active members and submitted to the Secretary at least two months prior to the Executive Council meeting held in June.
Section 3 The Secretary shall transmit the proposed amendments to the Constitution and Bylaws Committee at least thirty days prior to the Executive Council meeting held in June.
Section 4 The Constitution and Bylaws Committee shall present its recommendations on the amendments to the Executive Council two weeks prior to the June Executive Council Meeting.
Section 5 The Secretary shall distribute any proposed amendments to the entire membership at least thirty days before the Annual Meeting.
Section 6 The Executive Council shall consider any amendments prior to its presentation to the Annual Meeting and shall report the result of its deliberations to the membership at the Annual Meeting.
Section 7 All amendments proposed in the preceding manner must be presented to the membership for a vote to approve, reject or table for further consideration.
Section 8 Proposed amendments tabled at the Annual Meeting will be considered and/or modified and will be brought up a second time at the next Annual Meeting.
Section 9 At the second presentation the proposed amendments must be either approved or rejected.
ARTICLE XIV RATIFICATION
Section 1 This Constitution shall be ratified by a 2/3 vote (7 affirmative votes) of the Executive Council.
Section 2 Approval of this ratification will be asked of the entire membership at the first Annual Meeting of the Society.
Section 3 Approval of ratification will consist of a 2/3 affirmative vote of members present and voting.